Thursday, October 16, 2014

Quickly Archiving Mail with Outlook 2013 when using Outlook.com

Third post in a series of posts on how to single-click (or swipe/tap) to Archive mail when using Outlook.com.  The first covered how to swipe-tap to archive in iOS 8, and the second covered on how to set up an Instant Action to mouse over and click to Archive a mail on the web client. 

This post covers the most famous email client of them all: Outlook.  And most specifically Outlook 2013.  As mentioned in the first post, the pre-setup for this one is to create a folder called Archive in your mailbox. I covered how to do this this in the iOS8 post.

With Outlook 2013, there is a Quick Steps box.  You’ve probably never noticed it, it’s at the top, on the ribbon.  Well, it’s a set of customizable actions, where the Outlook team has taken the liberty of defining ones for you, mostly destined for business.  If this is the first time you’ve used these, take a look around, they are really powerful. Even on a personal account.  For example, I have one called “To Wife” which just forwards the email to my wife.  I do this a lot when I get an email on something that she should know, but I digress.  Here is what my personal account looks like:

Quick Steps

Here’s how to set up the Archive one Quick Step

  1. Click on the Create New button in the Quick Steps box (you may have to scroll down using the arrows to see it), it’s depicted above.
  2. Fill out the Quick Step, with your Name, and any number of actions you want to happen, it’s like a mail macro!  This is how mine is set up.  You can also assign a short cut key if you’re a keyboard kowboy. Edit Quick Step
  3. Click on Finish.

You’re Quick Step is ready to use.  Simply select the email you want to Archive and hit the new Archive Quick Step button, and the mail gets marked as read, and placed into your Archive folder.

Related Posts


2 comments:

Oliver Maurice said...

If you want to know something about hacking iPhone you need to first of all to chekc out this blog post. It contains all the info you need

Luis Francis said...

Nice post.For many careers the good writing skill is very important .but for most careers writing skill is not much important so when your thinking about this you will feel that you are just wasting your time and effort on writing all these essay papers. Writing an essay is very hard for the students, especially when you doesn’t have any experience in it. To get good grade in school, your essays must be good and well researched, because most of the teachers want to see the accurate facts of the topic in your essay. This is very hard for you to accomplish as the data available in books and the online are not up to date. Another important aspect which is demanded by teachers is creativity in writing. So try to write the essay with your own creativity. Include your ideas and thoughts about the topic of your essay. To be able to write good essay, you need to have a way with words. so for those students who find it hard to write their essays, there are many essay writing services are available in online. So you can choose get help from them. Many thesis and essay writing Service Company are starting up every day, so there is lot of writing services in the mix of good and bad. You can choose the best essay writing service , this is the best service to get good essay with your requirements. Over the years we are able to assess all the writing services in different aspects. With our great deal of experience, we have provided good and best essay to the client. Here the writers are well experienced and they will put their 100% efforts to give the best results to their client. For best essay writing service the client’s satisfaction matters a lot.