Monday, July 14, 2008

Allowing OWA and Mobile Devices to download files from SharePoint and the File-System without a VPN connection

The Power of Exchange 2007 is amazing.  Did you know that with Exchange 2007, that's included with Windows Small Business Server 2008 you can have your Outlook Web Access and Mobile Device users click a link to download files directly from the Internal Company Web Site (http://companyweb) or file shares?

Well, you can and it's easy to use, and easy to configure.

To Enable Remote File Access for Outlook Web Access Users:

  1. Click Start, All Programs, Microsoft Exchange Server 2007, and then select Exchange Management Console.
  2. Once the console opens up, expand Server Configuration and then click on Client Access.
  3. Right-click on the owa (SBS Web Application), and choose Propertiesimage
  4. Once the property page loads, click on the Remote File Servers tab, and click the Allow button.                                                              image
  5. In the pop-up that opens, type in "companyweb" without the quotes image
  6. Click Ok and then Ok again to get back to the console.

Now when users send email with http://companyweb/shared%20documents/myfile.txt as a link in email, Outlook Web Access users will be able to click the link and download the file directly through OWA. 

This technique can be done with file-servers as well, simply by putting the SBS server name into the Allow list.  The user would just put in \\server\share\filename.ext into the email and the user would be able to download it via OWA.

Finally, you can also do this for mobile devices, by switching tabs to the Exchange ActiveSync tab and repeating the same steps.


Anonymous said...

I am having troubles getting OWA or RWW to work with SBS 2008. The server seems to work fine. The Remote Deskstop works great, as long as the client machine hooked up on the internal network, or if a laptop, as long as it was hooked up, a session opened and then detached, the RWW or OWA will work until the laptop is turned off.

I have one laptop working on the domain with OWA and RWW.

I am using a laptop with Vista SP1 on it.

Trouble is, I can't get it to connect by itself.

And yes, I loaded the certificate on the laptop, and I think I have all the switches ticked on the server for RWW and OWA.

Any ideas?



(Yes I feel dumb asking)

Sean Daniel said...

Users need to have access to use OWA, try making sure the user has access. otherwise OWa is enabled out of the box, you could also try running the Fix My Network wizard to make sure the network is set up correctly.

Hope this helps!

Anonymous said...

Thanks Sean - This works perfectly and this is really extraordinary. I had remembered talking about this cool new SBS 2008 feature months ago but forgot exactly how to set it up.

Very cool. - Dale in Cincinnati

Sean Daniel said...

Glad it was helpful!